How does it work?
In order to maximize resources, prioritize projects, and ensure that a project is in alignment with UBC’s strategic goals, all potential projects will go through our project pipeline.
Step 1: Submit Project Intake Form
Once a project is identified, leadership in your unit will submit a Project Intake Form that captures the most relevant information, such as project name, sponsor, purpose, organizational unit, process impacted, and a high-level overview of the expected benefits.
If you require support in filling out the Project Intake Form, please contact the VPFO Project Management office.
Step 2: We’ll review your submission
Our team will then review the project and gather additional information, which may include:
- Appointing a project manager
- Estimating start and completion dates
- Defining the problem or opportunity
- Building the business case
- Clarifying goals and metrics
- Refining the scope
- Analyzing stakeholders, risk, and constraints
Step 3: Governance will evaluate the project
After being reviewed by the team, the project will be presented to the Governance team — which is comprised of senior leaders representing Finance and Operations, HR, IT, Enterprise Risk and Assurance, and the UBC Sauder School of Business — and evaluated against pre-defined criteria and other projects. With the information provided, Governance will determine its order of execution, as well as scope, funding, and resourcing.
